Do you have enough stock to meet customer demand? Do you need to accurately manage your inventory levels? Inventory is products you've paid for and need to sell in order to meet customer demand and generate income. You want to manage your inventory well so you don't incur any losses.
Some inventory is perishable products while some is not. Inventory represents money you have invested in your business so it can bring you profits. Inventory also represents future cash flow. If you're still using instinct or spreadsheets to manage your inventory then you are bound to make mistakes that will result in losses, which means negative returns on your investment.
You can invest in a PHP stock inventory management system that allows to keep track of your inventory and see accurate inventory levels in real-time by automating your inventory management processes. In addition, whenever you sell or ship products they will be deducted from the inventory so you continue seeing an accurate stock count. You get stock alerts notification when your stock is low, purchase orders, stock reports, etc.
On CodeCanyon you will find inventory management PHP scripts that will simplify how you manage your inventory and save you the headaches that come from inventory shortfalls.
In this post, we'll look at some inventory management PHP systems that stood out for me.
Most inventory management systems are comprehensive POS systems with advanced inventory stock management modules. Others are inventory management systems with POS modules. However, in this list you'll find a few standalone inventory systems.
Bestselling PHP Inventory Management Scripts on CodeCanyon
Invest in a PHP stock inventory management system that allows to keep track of your inventory and maintain healthy inventory levels by automating your inventory management processes. With a cheap one-time payment, you can purchase these high-quality Inventory management PHP scripts available on CodeCanyon for 2021.
Some advantages of using management systems include:
- manage multiple warehouses from one centralized point
- instantly find out where items are located, their quantities and more
- update and sync all your inventory in real time
- receive stock alerts when your inventory is running low and make purchase orders
- know your best performing products and your worst performing products
- accurate planning and forecasting reporting
- happy customers
Best Stock PHP Inventory Management Systems
Let's look at some PHP inventory management systems that will take the headache out of managing your inventory.
1. Bestseller: Stock Manager Advance with Point of Sale Module
Stock Manager Advance with Point of Sale Module is a web-based, multilingual PHP online inventory system. With built-in invoices, this system allows you to manage your sales and inventory on site. It is customizable by choosing from three responsive touch-screen friendly theme styles.
With the invoice system you can apply taxes and discounts automatically and generate invoice from quotation. With inventory system you can manage multiple warehouses, keep track of your stock per warehouse, make purchases and view sales data from any location: the office, at home, in the warehouse, or on your mobile devices.
The dashboard gives you overview and bestseller charts. It also gives you the latest five: sales, quotations, purchases, transfers, customers and suppliers. You can transfer products from one warehouse to another by CSV in the import and export options.
The system also comes with comprehensive reports that include stock warehouse stock chart, product quantity and expiry alerts, purchases, sales, customers, suppliers, and staff users.
Checkout Stock Manager Advance with All Modules if you're looking for stock manager with all modules not just POS.
2. Bestseller: Stock Manager Advance
Stock Manager Advance does not come with a POS modules, but it has all the features of the Stock Manager Advance with Point of Sale script that we just looked at.
Also check out Simple Stock Manager if you're looking for a standalone simple inventory system that does not include POS or other modules.
3. Trending: Ultimate POS: Advanced Stock Management, Point of Sale and Invoicing
Ultimate POS is the most adaptable and comprehensive business system that includes point of sale, invoicing and an advanced stock inventory management module. This powerful, robust system can manage multiple businesses, store fronts, warehouses. You can determine users level of access to system according to their roles.
You can manage single or variable products, assign them predefined SKUs or autogenerate your own SKUs. Some products have special tax categories and you can categorize them according to tax rates or tax groups. Also categorize products according to brand, serial numbers, or lots number with expiry.
The system sends alerts for expiry and low stock by email or SMS so you can place your purchase orders in advance. You can apply taxes and discounts and shipping charges automatically on your purchase order. You can quickly add products on the purchase screen. You will be notified about expected purchase deliveries a week before the pay date. You can also save time by auto-calculating selling price based on purchase price and profit margin. The system also allows for stock adjustments.
4.Trending: SaleProPOS—Inventory Management System With POS, HRM and Accounting
SaleProPOS is a PHP stock inventory management system built using Laravel. It allows you to manage your inventory, purchases, sales, customers, invoices, take payments and much more.
It works both for standard or digital products. You can organize products by category, barcode and even import CSVs.
The inventory system allows you to manage warehouses, warehouse stock and product quantities including expiry alerts and low stock alerts, and transfer products from one warehouse to another.
You also get an overview of all your suppliers and products you buy from them. You have instant access to comprehensive purchase reports, best-seller reports by day, week, and month. You can import CSV files of all your purchases and instantly update your stock.
The system comes with detailed documentation.
5. Geo POS—Point of Sale, Billing and Stock Manager Application
Geo POS is a comprehensive system packed with all features needed to run a business including a comprehensive point of sale solution, CRM, HRM, invoicing, inventory management and more.
When it comes to inventory, you can manage warehouses, track stocks by categories, product variations and receive email alerts for low stock. Purchase orders are integrated to the inventory manager and you can send purchase orders with your stock requirement to suppliers. In addition you can get records of purchase orders and payments to suppliers.
The application has a ready-to-use REST API server so you can link it with other applications. It integrates with popular payment gateways ncluding Stripe, 2Checkout, PayPal, RazorPay, SecurePay and more.
6. Trending: Ultimate Inventory with POS
Ultimate Inventory with POS is a PHP and jQuery-based web application that allows you to manage your sales and stock. You can customize screens, forms, and reports by choosing from 12 color themes and responsive templates. The dashboard gives you an overview of stock and sales including stock alerts when you're running low on inventory. You can also create staff roles with different levels of permissions granted. You get instant access to purchase reports, payment reports, sales reports and more.
When it comes to inventory you can manage products by category and brands and SKUs. Product management includes photos of items, category, stock and quantity updates, and managing items by barcode. An integrated SMS API allows you to set up this system to send stock alerts via SMS.
You can add, edit, and delete suppliers. Import supplier information including products they sell, lead times and terms of payments so you don't have to enter it manually. As for purchases you can create purchase and purchase return invoices, and payments. Purchases can include discounts on items and payments methods.
You can use this PHP stock inventory management system in 14 languages including Hindi, Marathi, Italian, Arabic, Spanish and Russian. It works with multiple currencies and it has Easy POS system for faster billing.
7. Gain POS—Inventory and Sales Management System
Gain POS is a fast and easy to use sales, purchase and stock management software. It can be adapted to different kinds of businesses including retail and restaurants thanks to different reports and configurations which can make it suitable for your business.
It supports a barcode scanner so you can scan a product and add it to the cart. Also, you don't need to worry when you lose internet access. It supports offline sales and can sync all transactions when your signal is back.
Some of the inventory features include:
- auto-calculate stock
- multiple locations and branches
- product variants
- import opening stock
- import products and customers
- export all reports
Gain POS is developed using Laravel 8.1, Vue.js, and a MySQL database. It’s easy to install and you’ll get free updates forever.
8. Modern POS—Point of Sale with Stock Management System
Modern POS is a reponsive multilingual POS with stock management system that will help you to manage stock and sales of your shop easily. You can add unlimited user roles. It has multiple store feature, works with multiple currencies and supports barcode scanner.
You can generate quotations, put orders on hold, import products with Excel. Reports can be printed, sent through email printed or downloaded as PDF. It has an offline to online synchronization so you don't need to worry about losing any information you enter when your internet is down.
9. Inventory Management for Perfex CRM
You can now integrate inventory management into your Perfex CRM and track goods across your business’s supply chain. It optimizes the entire spectrum spanning from order placement with your vendor to order delivery to your customer, mapping the complete journey of a product.
These are just some of the things you can do with this module:
- manage goods, with sorting by warehouses and expiry date
- import and export goods to the warehouse
- view the entire warehouse transaction history
- link inventory notes with invoices
- adjust the quantity in stock or report the loss of goods
It comes with detailed documentation to help you upload and activate the module inside Perfex CRM. You can learn how to use the Inventory Management for Perfex CRM module in this inventory management training video.
10. Wholesale—Inventory Control and Inventory Management System
A cutting-edge system like Wholesale streamlines wholesale operations. First, the integrated POS and QR code invoicing makes it easier sell to your distributors and accept a wide range of payment options. The built-in customer management system allows you to smoothly manage distributor accounts, see what products they are buying and in what quantities, and keep track of your inventory levels to meet their product demands.
Using the robust reporting function you can also monitor how products in all categories are performing throughout the year and know when the peaks and spikes happen. This way you an accurate picture of your wholesale inventory performance.
Free PHP Inventory Management Scripts
If you're on a tight budget or you want to get a feel of how inventory management systems work, you can have a look at the following free PHP stock inventory management systems.
Perfect Inventory Manager
Inventory Management Software is free PHP inventory management script for managing your invoicing and inventory on site. You can update your stock information, make purchases and view sales data from all your locations including your mobile devices. It includes bulk uploads and downloads and item image uploads.
Pharmacy Inventory Management System
Pharmacy Inventory Management System helps you maintain ideal inventory levels by taking guess work out inventory management. This free PHP inventory management system allows you to track inventory at hand, orders being generated, inventory expected and received–all in real time. This customizable inventory management systems is also be scalable and can grow with the operation as patient population and services change.
Online Inventory Management System in PHP MySQL
Online Inventory Management System is a simple web application develop in PHP MySQL database, using JavaScript, HTML, CSS Modal, Ajax, and Bootstrap.
With this system admins can manage users. The inventory system can manage products including total incoming and outgoing inventory. In addition it can manage purchases, suppliers, and more.
Cost Effective Inventory Management Techniques and Concepts
Here are some inventory management nightmare situations you want to avoid:
- stuck stock that can't sell because it has run out of style
- too much of perishable stock whose expiry date falls on the same month
- product not in stock and the lead time is three weeks.
There are many consideration beyond numbers you have to factor into your inventory process.
You need to take into account factors like cost of production, lead times, dimensions, product demand including sudden increases or dips in demand, and even unexpected emergencies that disrupt the supply chain like sudden extreme weather.
Effective inventory management is about asking these questions and employing techniques that help you avoids mistakes that cost your business money.
Let's look at some inventory management techniques:
1. Build a Good Working Relationship With Your Suppliers
Good communication that is warm and respectful makes your suppliers bend over backwards to accommodate your needs. Think of them as part of your external team, the manufacturing side of your business who need to be aware your minimum inventory levels and how certain products are performing. Decide with them how to ramp up production on products that are selling well, or discontinue products that are not doing well. Sometimes you may need them to ship products directly to customers to avoid delays. Your suppliers can alert you about products you may not carry but are doing well in some markets so you can try them.
Also suppliers have minimum order quantity requirements. This is the minimum amount of a particular that you need to order. If you can't meet these then they won't sell to you. However, if you have a long working relationship with them you can negotiate some these.
2. Minimum Inventory Levels
Begin with setting your minimum inventory levels of products. This is the amount of a particular product you want to have in stock all the time. You get an alert from your inventory management software when you go below this level so you know its time an order that will bring your stock to the minimum again. The levels with vary depending on the product. Review these levels several times a year. Adjustment to accommodate changes in demand.
3. First In, First Out (FIFO)
This means older inventory is sold first, instead of your newest. It keeps your inventory fresh. In case of perishable products, you won't end up with spoiled inventory. And in case of non-perishable products. If the packaging of the product changes you don't want to be holding inventory that has old packaging. It'll be hard to convince customers that they're buying the same product.
4. Last in, First Out (LIFO)
In this method, newest inventory gets sold first. The difficulty with this method is old merchandise may become obsolete before you sell it. So why use this method? Well, it can be useful for tax deduction purposes, if the latest merchandise was bought at a higher price.
5. Just in Time (JIT)
This method is cost effective and reduces storage costs. Inventory orders are placed on as-needed basis. You keep the minimum possible amount of inventory and replenish it just before it runs out. While it very risky, it avoids ordering too much and ending up with dead stock you can't sell.
6. Safety Stock Inventory
There are many unexpected events can leave you without stock: a sudden increase in demand, supply chain disruptions due to extreme weather, etc.
Think of this as emergency stock or buffer stock just in case you run out. It gives you a chance to place your orders quickly to remedy the situation.
7. Re-order Point
You have to know when to order new inventory. You can't order everything at the same time. Each items moves at its own demand rate. Some products are ordered more frequently than others. Here is where you use historical data and lead times to determine your reorder levels and maintains optimum inventory levels at all times.
8. ABC Analysis
ABC analysis ranks your inventory from the most valuable to the least valuable. Some products—usually about 20% of your overall inventory—bring in 80% of your overall sales income. These are your most valuable products. Their demand is always consistent and reliable. You want to make sure these products are always in stock so you don't miss out on sales.
- A represents percentage of inventory that accounts for 80% of your sales.
- B represents percentage of inventory that accounts for 15% of your sales
- C represents percentage of inventory that accounts for 5% of your sales.
Products in category C move very slowly. You want to discount these and free space for new categories of products.
9. Regular Inventory Reconcialiation
Your inventory management system generates reports on your stock levels. Human errors are an unavoidable reality of the inventory process. You need to make sure the physically available stock matches with the numbers in your system.
There are different mixed approaches you can employ in auditing your inventory.
- spread the inventory count throughout the year by doing it in cycles
- select particular products do a thorough count of them
- one big massive annual inventory count
A big massive count is taxing and disruptive to business. It is an antiquated way of doing things. You can't ignore inventory for a whole year then do it all in one week.
10. Regular Training for Inventory Staff
Consider the cost of not providing properly training your inventory staff. You can invest in the best inventory management management software in the world but if your staff is not trained how to properly manage inventory then your business will suffer.
Find the Best PHP Inventory Management Script Now on CodeCanyon!
Take your inventory management to a professional level and take the headache out of how you manage your inventory with stock inventory management scripts!
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